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JOB TITLE: Administrative Assistant

JOB Description:

REPORTS TO: President or designee

ORGANIZATION: BROOKLYN QUEENS LAND TRUST (BQLT)

BQLT is a 501 c(3) non-profit organization comprising a 15-member Board of Directors, staff, and 600+ volunteer gardeners. BQLT has a grassroots structure where the gardens are the members and garden representatives act on behalf of their gardens in an official capacity.

BQLT Core Values:

a) Ensure the conservation and preservation of open space in perpetuity, for the benefit of the general public.

b) Act as a steward of the open space properties that BQLT owns.

c) Establish a community of gardeners in Brooklyn and Queens.

d) Educate and inspire people of all ages to become successful and environmentally responsible gardeners.

e) Support community involvement in community gardening, neighborhood beautification, and open space enhancement through activities and programs.

f) Promote the interests of community gardens.

SUMMARY:

BQLT is seeking an Administrative Assistant to help grow our organization’s capacity. Primarily, the Administrative Assistant would help prepare the organization to apply for accreditation with the Land Trust Alliance (LTA). Accreditation is an important step for BQLT, as it serves as a mark of distinction and shows that our organization meets high standards for land conservation. In order to apply for LTA accreditation, BQLT must prepare and compile a number of materials, policies, and procedures. The Administrative Assistant would work closely with BQLT staff, consultants, and Board members to support this process.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reporting to the president of the board, regular duties include the following: Assist with the LTA accreditation application process working with consultants to comply with standards and practices for organizational excellence. Researching and documenting management plans of good stewardship of BQLT’s community gardens. Database and records management – assist with and updating databases and files.

General Office

Working with colleagues, keeping the office organized and running efficiently, scheduling meetings; supporting Project Manager with administrative tasks; responding to e-mail inquiries or routing them. Other duties may be assigned on an on-going basis.

Financial

Handles basic bookkeeping responsibilities. Tracks income, bank deposits under the supervision of the board treasurer. Assist with payroll preparations, generate checks for vendor supplies. Review and update financial records.

QUALIFICATIONS:

Bachelor's degree from accredited institution or minimum Associates degree. Minimum 2 years nonprofit experience. Excellent interpersonal and communication skills. Excellent written, research, and presentation skills.

The successful applicant will work well in a fast-paced environment, be self-motivated, work well under pressure, and be able to handle several projects at one time. Knowledge of Microsoft Office Programs, including Word, Excel, PowerPoint, Quickbooks, Google docs.

COMPENSATION:

$ 20-24 /hr.Salary is dependent upon a number of factors, including education and experience. This is pat-time position (20 Hours a week) that is financed by a grant possibly evolving into a permanent position

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